Student Affairs IT

Using the Outlook Scheduling Assistant

The Outlook Scheduling Assistant is a quick and easy way to schedule appointments with multiple participants. All of us have a default permission of “Free/Busy” on each other’s calendars. This allows us to see only that something is scheduled, not what is scheduled. These examples are from Outlook 2010, but this also applies to Outlook 2007, 2011, 2013 with small modifications. 

Launch Outlook
On Windows computers, Outlook can be found by clicking the Start icon and navigating to the Microsoft Outlook folder under All Programs.
On Macintosh computers, Outlook can be found by navigating to the Applications folder in Finder and Selecting Outlook under the Microsoft Office 2011 folder.
If you are not currently using Microsoft Outlook, please contact the SAIT Helpdesk or your local IT staff for assistance. 

Switch to your Calendar View

In the left Pane of Outlook, click the Calendar option.
calendar view

Scheduling a Meeting
To schedule a meeting with multiple participants, click the New Meeting button on the Microsoft Office Ribbon.

Map to SAIT
Directions to SAIT:
Room: 303 EMU
1395 University Street
Eugene, OR 97403
Departments We Support
Division of Student Life Units
  • Career Center
  • Dean of Students Office
  • Erb Memorial Union
  • Holden Center for Leadership & Community Engagement
  • Physical Education and Recreation
  • University Counseling and Testing Center
  • University Health Center
  • University Housing
Non-Student Life Units
  • First-Year Programs
  • Academic Advising
  • Accessible Education Center
  • Animal Care Services
  • Center for Multicultural Academic Excellence